Solutions for SAP

Solutions for SAPNewgen?s BPM and DMS solutions have successfully automated critical finance processes such as accounts payable, accounts receivable and multiple internal-approval processes. Moreover, the solution has also been integrated with SAP, allowing the users at the Shared Service Center to view images from within the SAP entries and make image-based entries. The Newgen solution facilitates information exchange between various branches, vendor management sites and Shared Service Centers.

With the help of BPM and DMS integration with SAP, the organizations are able to achieve improved task allocation and management as well as more accurate turnaround time measurements for their varied operations. Newgen has scored highly on every parameter, and emerged as the solution of choice for the organizations world over.

Process automation

Ensures seamless interaction within processes running across the enterprise

Newgen Process Automation (NPA) for SAP creates an all-encompassing value chain, with efficient processes forming the enterprise backbone. While SAP automates data transactions related to a business process, the NPA layer on top of the SAP layer enables end-to-end automation and optimization of the business process. By adopting proven and ready to deploy solutions based on Newgen?s award winning BPM platform, organizations can further leverage SAP capabilities by wresting complete control of their business processes.

SAP Integrated F&A Processes and Invoice Processing

Document processing is done as part of the workflow, outside the SAP environment. It involves image-based data entry, three-way match, authorizations, approvals & exception. Post which, transactions are done (data is committed) in the SAP system. Newgen?s solution enriches the existing capabilities of SAP by ensuring smooth and efficient administration of payment liabilities. As an illustration, business objects corresponding to invoices are first created in SAP/R3 system. This may involve PO based or non PO-based invoices scanned & indexed on a unique field value of the business object. Finally, a link created in SAP ArchiveLink connects the scanned invoice and the SAP business object using an SAP connector. Once linked, the invoice image can be directly invoked from the SAP screens either in local environment or on the Web.

SAP Integrated HR Processes

Newgen?s solution integrates with the SAP HR module to offer efficient payroll management, recruitment, training, exit & clearance, performance management, employee history, employee reimbursement, among several other functions. To demonstrate how Newgen complements the SAP HR module, consider the case of employee?s reimbursement. Employees raise a claim in SAP and send supporting paper based bills along with the claim sheet. The documents are scanned & exported to the workflow. The processing agent logs into the workflow to process the transaction and either approves the claim for payment or puts it on exception queue to resolve discrepancies. The approved claims are updated with payment details and are moved to archival. The employee is informed by email.

Imaging & Document Archiving

Enhanced performance with efficient archiving and substantially reduced manual efforts

SAP Document Scan and Auto Post

Documents are scanned using OmniScan (Newgen's bulk-scanning solution), indexed and consequently stored in OmniDocs (Newgen?s Enterprise Document Management System). Documents can be automatically linked to respective SAP Business Objects, based on the indexed data. scanned documents can be quickly retrieved and accessed in both SAP GUI and OmniDocs.

SAP Enterprise Document Archival

SAP requires robust complementary document management capabilities. SAP documents need to be captured, stored, indexed and provided with secure & rights-based access. Using Newgen's solution,

• Users can store documents in folders using a hierarchical structure
• Documents stored in SAP can be linked to other files & folders and SAP objects
• It allows storage of additional metadata along with the documents
• Secured access to SAP document is provided through user access rights to files & folders
• It allows users to work offline with documents, which get automatically updated once online
• Users can search documents using document data and metadata

SAP Image Enablement for Incoming and Outgoing Documents

Newgen?s solution gives added bene_ts to the Operational Heads & Business Users from their respective modules (MM, FI etc.) _e documents pertaining to transactions for a particular odule can be linked to the SAP Business Objects and accessed within the SAP GUI.

For example, incoming documents for the FI module could include Invoices, Credit Notes, etc. in I. _e outgoings documents like PO, Payment Note, Advice, Checks, Bank Statements, Payment oti_cation, Dunning Notice, FIO Payment, etc. can also be scanned and kept for audit urposes. _is makes the module complete with no dependency on external manual environment r other repositories. In the back-end, all documents are stored in our secured & scalable ocument repositories, leveraging no added load on SAP servers.

Content security is maintained by allowing _le-and-folder-level access and permissions can be et for di_erent users. Authorized users can also see other ocuments linked with the object and ccess them subsequently.

Data Archiving & Collaboration

Superior performance enabled through flexible and structured data handling

SAP Data Archival

Everyday transactions work up to a large SAP database size, which drags down performance of the SAP system. This results in longer processing time, poor customer servicing and increased total cost of ownership.

Newgen?s solution archives aged data, enabling SAP databases to remain lean and deliver high performance. This ensures that system downtime is low, upgrades are quick and backups are fast.

SAP users can retrieve and view the archived data alongside online data. In addition to ArchiveLink integration, Newgen?s solution also integrates with SAP NetWeaver.

SAP Output Management

Newgen's solution ensures that data from SAP and other enterprise applications is retrieved & dynamically redirected to obtain consolidated and customized output in the form of reports, bills, statements, etc.

The solution allows automatic archival of unified output from third-party applications including SAP & multiple databases to the document management system. It offers an intuitive interface for designing output, comprehensive printing options & support and centralized user administration & management.

SAP Print List Archival & Distribution

Print list is the structured text output of an SAP transaction or application report. It can be printed or displayed as well as archived for later usage. Print lists can be indexed to quickly retrieve the required data and drill down to other related details, which may form part of other print lists/reports.

Newgen's solution allows users to add metadata & attributes to the print lists which enable easier searching while trying to retrieve. The solution provides support for notes and annotations & makes print list archiving fully automated.